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Travel Agent Functions
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Overview

Allows a prededuct travel agent to be billed for the amount normally sent to the property prior to check-in. 

Note:  Properties with System | VRS Configuration | Use Direct Check-out (Switch 414-01) checked cannot use this feature since the billing is done as part of the check-in process.

Traditionally, a prededuct travel agent collects the deposit from the guest, keeps the agent commission and sends the net amount to the property. This all happens before the guest arrives, so the property would have already applied the payment from the agent on the guest's folio.

There are cases where wholesalers and some travel agents want to get billed for the net amount after the guest arrives. In this case, check the "Bill the agent for the guest payment portion" checkbox on the travel agent master.  Before check-in, the screens that show the charges (Charge Summary, Change Detail, Refund, Cancel and Check-in), are adjusted to show the credit for the amount to be billed to the travel agent, even though there is no charge posted yet. This amount billed to the travel agent is: Total Charge - Travel Agent 1 Commission.

At check-in, the normal pre-deduct commission transactions are posted (B2DJ & B2ZZ) on the guest folio along with a new transaction (B2DM) for the credit to the folio and transfer to bill the agent. At the same time, a transaction is added to the travel agent (B6DM) and is included on the next billing statement.  Any charges posted to the guest after check-in must be paid for by the guest and not the travel agent.

Note that the standard RDP travel agent statement has been modified and any custom travel agent statement must also be modified to show the B6DM charge. Please use the following steps to change the report:

1. Change the travel agent report
2. Change the sub-report "AgentDirectCharges.rpt"
3. Click on the Select Expert
4. Add or {HExpense.TransactionCode} = "DM" between the "D~" and the )
5. Save the sub-report and the report.

The entire filter for the sub-report should be:

{HExpense.TransactionSeqNum} in {?Pm-?StartTranID} to {?Pm-?EndTranID} and
(({HExpense.TransactionDate} > {?Pm-?PreviousStatementDate} and {HExpense.TransactionDate} <= {?Pm-?EndStatementDate}) or
({HExpense.TransactionDate} = {?Pm-?PreviousStatementDate} and {HExpense.TransactionSeqNum} >= {?Pm-?PreviousMarkerID}) ) and
{HExpense.MasterFile} = "73" and
{HExpense.MasterNum} = {?Pm-?MasterNum} and
(Left({HExpense.TransactionCode},1) <> "D" or {HExpense.TransactionCode} = "D~" or {HExpense.TransactionCode} = "DM") and
{HExpense.TransactionTable} = "B6" and
{HExpense.NoPrintFlag} <> "*"

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04/05/2010

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