RDPWin

Accounting - G/L Accounts - Change Offset Accounts

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Change Offset Accounts

Each ledger is assigned an offset account.  With the RDP standard chart of accounts installed, the offset accounts displayed in the table are assigned to the various ledgers.  When using a custom chart of accounts, the offsets default to RDP standards and must be changed after installation.  Change the offset accounts for all ledgers prior to entering new transaction codes.  The account number assigned should always be an asset or liability account. 

Ledger Code Column
Click the Ledger Code button to set the G/L Account used for the ledgers (B1, B2, B3...) and designate where the taxes (Tax1, Tax2,...) are posted when room revenue is automatically posted. When B200 is posted, the system uses Table C7 to calculate the tax percentage and transfers to B0TAX1, B0TAX2, etc.  B200 does not work like the other transaction codes, because the system ignores any existing tax components on the transaction code and uses Tables C7 and B0 instead.
Offset Account Column
This account number is part of the chart of accounts and represents the asset or liability account used as either the debit or credit account for all transactions in a given ledger.  For example, a B220 transaction code is used to post room charge adjustments and is part of the B2 ledger, which applies to all in-house guests.  When a B200 code is defined, either the debit or credit account must be the offset account assigned to the B2 ledger.  The other side of the entry will be room revenue.  In the case of a B220, the debit account is 11200 - In House Guest Ledger and the credit account 40000 - Room Revenue.

When Offset Accounts contain "PC", the system checks that the account number exists and matches the first Property Code.  When opening this form, the system checks that all Ledgers are in the system and adds them if not already.  For most customers, this means the creation of CASH1 - 4.

The B0 table includes CASH1, CASH2, CASH3, CASH4.  The BO table consists of ALL liability and asset accounts to be carried from year to year.  When viewing the "Change Offset Accounts":
  1. The B0 table is checked for the existence of B1-9, TAX1-4, CASH1-4, YY, XX, ZZ when the form is bound. Any that do not exist are added, our generic G\L Account numbers are used when adding them
  2. Account number fields cannot be blank.  Once selected, it can only be changed.  G\L accounts are required for ALL rows that are displayed.
  3. Ledgers cannot have the same G\L Account number assigned.
  4. The B3 ledger is hidden if the R2 - Group Billing module is not installed
  5. The B5 ledger is hidden if the RP - Itinerary module  is not installed
  6. The B7 ledger is hidden if the R3 - Condo Owners module is not installed.  Since the R6 -Timeshare module is not installed without R3, there is no check for R6.
  7. The B8 ledger is hidden if the RZ - Work Orders module is not installed.
  8. The B9 ledger is hidden if the VRS Switch (426-06) is unchecked or set to No.
  9. Ledger Codes for Tax1 - 4, Cash1 - 4, B1, B2, B4, and B6 are always displayed.
  10. XX, YY, and ZZ should never appear.
 
 

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Last Updated 04/05/2010

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