** Refers to new or updated subjects in this tutorial.

Specific references within this tutorial to specific screen displays may differ if data/demo files have not been updated.  It is advised that users get new data files before beginning a tutorial.

At such time as the property is ready to process charges and revenue for owners, the following steps must be followed (1) review and process res.

Review and Process Res Related Charges to Owners

Res Related Charges can be set up to automatically post to owners based on reservations information such as maintenance (drain, clean and refill) hot tub after each reservation checks out.  Before those charges are included in statements, they must be processed.  Using the 03-CCS demonstration data files:

1. Select Res Related Charges from the Owner Masters main menu.  The system automatically completes the Starting and Ending Date fields with the prior month's information.
2. Click Review.  The grid displays a status of which owners are being affected by the process.
3. At the "Review complete - Print Report?" prompt, select the "Detail Format" radio button and click OK.

Note: The Detail Format shows individual charges for each owner, and the Recap Format shows total amounts calculated for each owner without line-by-line detail. Review the printed document. If changes need to be made, (1) close the form, (2) make changes as needed, and (3) go to Step 1.

4. Once the printed report has been reviewed, click Process.  The system warns with "You are about to post charges to owners with reservations that have stayed between 2/1/1998 and 2/28/1998.  OK to proceed?". 
5. Click OK.  The system posts each charge (as displayed in the review process) to the appropriate owner.
6. At the "Processing complete - Print Report?" prompt, select the "Detail Format" radio button and click OK.
7. Compare the two reports for accuracy.
8. Click Close.

Review and Post Recurring Charges

1. Select Recurring Charges from the Owner Masters main menu.  The system automatically selects All Owner Types excluding "Old" as the Owner Type.
2. Select 03/01/98 from the Posting Date calendar feature.
3. Each Recurring Charge can be selected individually by checking each row.  For this tutorial, select all by checking the box in the header row.
4. Click Review.  The grid displays a status of which owners are being affected by the process.
5. At the "Review complete - Print Report?" prompt, select the "Detail Format" radio button and click OK.

Note: The Detail Format shows individual charges for each owner, and the Recap Format shows total amounts calculated for each owner without line-by-line detail. Review the printed document. If changes need to be made, (1) close the form, (2) make changes as needed, and (3) go to Step 1.

6. Once the printed report has been reviewed, click Process.  The system warns with "You are about to post charges that have been previously defined for each selected owner.  The posting date is 3/1/98.  Ok to proceed?".
7. Click OK.  The system posts each charge (as displayed in the review process) to the appropriate owner.
8. At the "Processing complete - Print Report?" prompt, select the "Detail Format" radio button and click OK.
9. Compare the two reports for accuracy.
10. Click Close.

Process Owner Revenue

After reviewing and posting reservation related charges and recurring charges, revenue must be processed before statements can be printed.  For tutorials on processing revenue and printing statements, see Owner Statements Tutorial.

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04/15/2009

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