RDPWin

McLean Company Rentals- IRM.Net Deposit Schedule


Overview

This feature is specifically designed for McLean Company Rentals. For information, please contact RDP Sales.

The IRM.Net supports the ability to schedule Deposit 1 and Deposit 2 for future dates. Instead of collecting a deposit at the time of reservation, the IRM.Net can calculate the amount of the deposit and the date due for each reservation, similar to that of RDPWin.

A new radio button 'Schedule Deposits' has been added to the Deposits Tab in the IRM.Net Configuration.

Schedule Deposits

When this radio button is selected, the Deposit 1 and Deposit 2 options are enabled. Based on this configuration, reservations made via the IRM.Net will have the Deposit 1 and Deposit 2 fields filled in automatically. Because these deposits are requests only, the payment is not automatically run on the due date.

Deposit 1: Based on
If collecting Deposit 1, select either Today or Arrival. The first deposit's due date will be based on this setting.
Number of Days After
Enter the number of days the first deposit should be collected based on the Today or Arrival setting. For example, if the deposit should be collected a week after the reservation was made, enter "7" in this field and select Today from the Based On field.
% of Total Charge (as Calculated Above)
Enter the percent to be collected that includes room charges plus any options selected from the Total Charge section of the Deposits tab. This can include, Daily Charges, Other Charges and Security Deposit, Tax, and Virtual Store items. For example, if the reservation owes half of the total charge, enter "50" in this field.
Deposit 2: Based on
If collecting Deposit 2, select either Today or Arrival. The second deposit's due date will be based on this setting. If a second deposit is not required, select None.
Number of Days After
Enter the number of days the second deposit should be collected based on the Today or Arrival setting. For example, if the second deposit should be collected a month prior to arrival, enter "30" in this field and select Arrival from the Based On field.
% of Total Charge (as Calculated Above)
Enter the percent to be collected that includes room charges plus any options selected from the Total Charge section of the Deposits tab. This can include, Daily Charges, Other Charges and Security Deposit, Tax, and Virtual Store items. For example, if the reservation owes the remaining balance 30 days prior to arrival, enter "100" in this field.

To Configure the IRM.Net Schedule Deposits Feature

  1. In RDPWin, go to the IRM.Net main menu --> Configuration --> Deposits tab.
  2. In the Require Deposit section, select the radio button Schedule Deposits.
  3. In the Deposit 1: Based On field, select Today or Arrival.
  4. Enter the Number of Days After for when Deposit 1 is due based on the option selected in step 3, Today or Arrival.
  5. Enter the percent in the % of Total Charge (as Calculated Above) field. This percent is based on all items selected in the Total Charge section.
  6. Complete the information for Deposit 2 in the appropriate fields, if a second deposit is required. Note: the deposits being configured are only requests. The system will not automatically charge the credit card on file for these reservations.

Click these links for Frequently Asked Questions or Troubleshooting assistance.

03/21/2011