RDPWin

Reservations - Group Reservations

 

For more information, review detail at:

Groups & Conferences Overview (RDP's Website)
Group Reservations How To


Small Group w/o Block - Bill Master

Corporate meeting with group master billing.  Large corporation wants group reservations for conference.  All reservations will be employees and all billing should be handled at the corporate accounting office.  Designate the leader (no real person needed), select the room types or room numbers based on availability, calculate the rates and book the reservations for the leader and members.  The format of the reservations would resemble this example:

  1. Create the group master.

  2. Click the Leaders tab to add the group leader.  This can also be done during the Group Reservation process. 
  3. Save the leader to access the "Create Leader Reservation" screen.  Complete the necessary information and save.
  4. Use Group Reservations function in the Reservations menu to make multiple reservations at once, with or without a room number.  When Inventory is selected, the room types can be selected, rates calculated, and reservations booked.  When Preassign is selected (as shown below), the room numbers can be selected, rates calculated, and reservations booked.  Room numbers (for inventory reservations) and group member names are added later using the Change Reservation screen.
  5. When room numbers are assigned and group member names are added, the group displays as follows:
  6. Reservations can be checked in, checked out, or cancelled as a group.
  7. When reservations are checked out, the appropriate charges from each group member are transferred to the group master.  Reports can be run to view reservation information.  A summation form is shown below with one line per group member and an overall charge for the group.

 

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04/05/2010

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