Post Res Payments From File

Payments may be imported to reservations using this utility. Use cases for this utility would be third party vendors who interface with RDP but are not certified with Shift4 or Tenerum. These vendors have an alternative payment platform for which guest payments are taken. While the reservations are created in RDP, the payments are not. Importing the payments using this option saves time. The alternative is to post the payments manually.

How to Use:

  1. Download the template. There are 2 templates, (click to download) Post Res Payment Res# which uses the RDP reservation number and (click to download) Post Res Payment GDS Res ID which uses the GDS Res number. In order to use the GDS Res number template, RDPWin version 5.3.001.29 or higher is required.

  2. Create a post payment from file using one of the above templates. The transaction code is auto assigned by the import utility based on the PayType column. PayType values are: Cash, Check, Wire, Misc, CC.

  3. Save the excel document to the PostTX folder located in the RDP root (\\RDPServer\RDPNT\RDP\PostTX)

    4. NOTE: The Excel document for import must be saved as .xls file if there is not a local install of Microsoft Excel on the computer where the post from file utility is being run.

  1. Close the document. If the document is open you will receive the following error when trying to run the utility.

  2.  Run the post res payments from file program.
    1. Reservations | Post Res Payments from File
    2. Select the Excel file you saved in step 3
    3. Review. Verify data in all columns displays correctly. Status should read "Will Post OK"

    4. Post
    5. Status will update to Posted OK

    6. When completed the excel file is renamed with the prefix Posted_.