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Overview

The general ledger is the core of the property's financial records.  Every transaction flows through the general ledger and the records remain as a historical of all financial transactions.  The general ledger is comprised of numerous accounts.  The information below defines and steps through the process of changing a general ledger account.

Adjust G/L Account Balance

Make adjusting entries to the G/L Accounts for dates prior to the current system date (Generate Totals not yet run).  In most cases, this option is only used to enter beginning balances for each G/L Account. 

To adjust account balances, enter the account number, date to be adjusted by (must be prior to current system date), description, and amount.  Any changes necessary for today's date can be corrected using Post Charge.  When making adjustments, the total of the Debits grid and the Credits grid must be equal to zero before saving (one amount must be a negative number).  Click Save to generate a YYZZ transaction for each adjustment.

Transaction Date

Enter or use the calendar function to select the date of the adjusting transaction.

Description

Enter a brief explanation for the adjusting entry (up to 28 alpha-numeric characters).

Add Debit

Click "Add Debit" to add a row to the Debits grid.  Select an existing account to adjust from the Debit Account# column.  Once selected, the Description of that account is displayed.  Enter the amount of the adjusting entry.

Add Credit

Click "Add Credit" to add a row to the Credits grid.  Select an existing account to adjust from the Credit Account# column.  Once selected, the Description of that account is displayed.  Enter the amount of the adjusting entry.

Balance

The Balance must be "0.00" to save the adjustment.  Use negative numbers to get Balance to zero.  See Figure 2 for an example.

 

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