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<F8 - CHANGE> and Masters

Added: 6/21/2000 - Version - 12.02 and Higher

Overview

The <F8 - CHANGE> feature has been added to the master portion of the RDP system.  <F8 - CHANGE> allows users to automatically correct posting errors.  For example, if a "Conference Room Rental" charge is posted for $2500 instead of $250, use <F8 - CHANGE> to correct the total cost.  The system creates adjusting transaction codes in order to maintain the proper audit trail.

Access the <F8 - CHANGE> feature from option "202" - "Change (Group, Owner, Travel Agent, or Credit Card) Master".  After selecting a master, use the <F7> key to display transactions.  Enter on "Running Balances", the following screen is displayed.

In this example, if the "Banquet Charge - Gratuities" charge was posted incorrectly for $1000, the change can be made by highlighting the B309 transaction code and pressing the <F8 - CHANGE> key.  The following windows displays next.

In order to change the price, enter the appropriate field number (3) and update the existing price.  In our example, the banquet gratuity was supposed to be posted at $100.  After filing the change, a reversing transaction and the subsequent new transaction are automatically posted.

Correcting Charges after Closing Statements

When a Balance Forward master statement is closed, RDP generates a statement marker transaction code, seen below as a B3D@ code in the City Ledger (B3).

When correcting a charge generated prior to a statement marker, the adjusting transaction code is posted after the statement marker.  Because of this, the original transaction and the correction will not display on the same statement. 

Please note the correction to the "Conference Room Rental" charge seen below.  The original charge was posted for $2500 on 3/2.  The correction and subsequent charge for $250 are posted after the statement marker.

To Enable

Update to Version 12.02, revision #88.

To Disable

This feature is active in all Version 12.02 systems (revision 88 and higher).  However, add the following sub-records to table X+ in order to restrict users from the F8 features when dealing with masters.

X+ Sub-Record Restricts F8 Feature
MSTF8 Entire F8 Key for Masters
MSTDEL F8 - Delete
MSTCHG F8 - Change

When adding the above sub-records to table F8, the only required fields are "#1" - "Program Description" and "#3" - Program Fence Level".  Field #1 is a descriptive field that specifies the option being restricted.  Field #3 specifies which users are restricted from the F8 feature.  Any user with a power level less than the fence level specified in field #3 is restricted from the specified F8 feature.

Steps for adding the above sub-records to table X+:

  1. From the System Manager menu, select option "090" - "Update System Tables".
  2. Enter "U" to update table records.
  3. Enter table number X+.
  4. Enter "S" for sub-record.
  5. Enter the appropriate sub-record listed above.
  6. Complete fields 1 and 3 similar to the example provided below.

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