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Added 5/9/00 - Version - 12.02 and Higher
Certain properties with a large amount of wholesaler business require the flexibility of billing group masters and/or group leaders prior to checkout. For these properties, a new switch has been added to the Version 12.02 system, #423-17 - Bill Groups/Leaders Actual Plus Pre-Posted Charges with Option 131-Q/R. With a YES setting in switch #423-17, all charges, including pre-posted transactions, are billed to the group leader or master while using RDP131 power user options Q and R. A pre-posted transaction is one that is posted to the folio prior to being realized in the RDP accounting totals. For example, a guest may have a rate change on the third night of a three-day stay. In this instance, the third night's room charge appears as a pre-posted transaction on the guest folio.
For the folio displayed above, the reservation is arriving 3/1 for three nights. The first two nights are at Rack rate and the final night is at a 20% Discount rate. In this example, since room and tax has not been posted, all three room charges appear as pre-posted charges (denoted by the asterisk to the left of the transaction date). After room and tax is posted for the first two nights, the reservation's transactions appear as follows.
Now, only the third night's room charge, the 20% Discount rate, appears as a pre-posted transaction. If the property were to invoice the group master now using RDP131 power user option Q, the system bills the group master for the two nights at Rack rate PLUS the pre-posted transaction for the third night at a 20% discount (assuming switch #423-17 is set to YES).
After selecting power user option "Q" - "Invoice Group Master Now", the system displays the following prompt.
After transferring the reservation balance, the group master has a one-line charge for the entire reservation amount, including the pre-posted room charge.
The $299.60 total for reservation #343 (Greg Norman) includes the third, pre-posted night. The reservation has a credit balance in the group master field equal to the third night's room charge. The group master balance will net to zero once the final night's room and tax charge is posted.
Leave switch #423-17 set to NO.
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