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Option 143 Display Booked and Committed Availability

Option 143 "Display room blocks" has been changed to show the booked totals and committed totals. Previously, this option only displayed the booked totals. A sample of the new screen appears below as well as a definition of booked and committed totals.

RDP143 Room Block Display with Switch 420-04 set to "Blocked/Available" format

The 143 display above is using RDP demo files, which are dated 3/2/1998. The first day displayed is Monday, 03/02. This display can be interpreted as follows:

Display

Explanation

Booked Totals
aka Available Rooms

The booked totals for Monday, 3/2/98 show as 190/142. This means there are 190 total rooms in this property, and there are 142 left to sell, not counting rooms allocated to groups without reservations. To see the number of available rooms including group blocks, see "committed totals" below.

Actual reservations can be found by looking at the "booked totals" of 190/142 and subtracting 190-142=48. Ie, if there are 190 total rooms, and 142 left to sell, this indicates there are 48 reservations.

Committed Totals

aka Available Rooms Totals

The "committed totals" for 3/2/98 are "190/-21" The -21 means that if all groups use all rooms they have been allocated you will be 21 rooms overbooked for 3/2/98. The math is as follows:

Total Rooms	190
Actual Reservations	-48
Available Rooms in "booked totals"	=142
Rooms allocated to groups but no reservations yet	-163
Available rooms in committed totals	=-21

When a reservation is made for a group block, it counts as an actual reservation. In the example above there are currently 48 reservations for 3/2/98, and 163 rooms allocated to groups without reservations. If another reservation is made for a group with a room block for 3/2/98, the totals would the appear as:

Total Rooms	190
Actual Reservations	-49
Available Rooms in "booked totals"	=141
Rooms allocated to groups but no reservations yet	-162
Available rooms in committed totals	=-21

Switch 420-04 - Use Blocked/Available Format on Availability Displays

Switch 420-04 controls the format of the 143 display, which can be either Blocked and Available or Available Only. The display below shows available rooms only. The committed totals on this display shows that when group blocks are taken into account, the property is overcommitted by 21 rooms on 3/2/98 and 12 rooms on 03/03.

RDP143 Room Block Display with Switch 420-04 set to "Available room only" format

Rate Plan Cutoffs and Occupancy

RDP has an integrated yield management system in RDP-DOS, the Internet Reservation Module (IRM) and RDPWIN. As part of yield management, rate plans can be cutoff based on occupancy percentage as follows:

Cutoff Method Explanation

Booked
Occupancy Cutoffs can be based on the booked occupancy percentage. In the example above, the booked occupancy percentage for 3/2/98 is 25.26. If a cutoff for rate plan 3AAA is entered for 3/2/98 as 25% or lower, the 3AAA rate plan will be cutoff.

To use booked totals to calculate cutoffs, set Switch 419-05 to "Booked"

Note: RDPWin Version 2.092.12 and higher refers to this as Occupancy%.

Committed
Occupancy Cutoffs can be based on the committed occupancy percentage. In the example above, the committed occupancy percentage for 3/2/98 is 111.05%. When the percentage is over 100% (over committed), all rate plans would be cutoff.

To use committed totals to calculate cutoffs, set Switch 419-05 to "Committed"

Note: RDPWin Version 2.092.12 and higher refers to this as Occupancy% Total.

House (Mgmt)
Occupancy Cutoffs can be based on the House occupancy percentage.

To use House occupancy to calculate cutoffs, set Switch 419-05 to "Management"

Room Type
Occupancy Cutoffs can be based on the specific room type occupancy instead of the booked, committed or house occupancy. For example, if there are 100 rooms of room type "KING" and 30 are left, the King room type is 70% occupied. If the cutoff for rate plan "3AAA" for room type "KING" for 3/2/98 is 69% or lower, it will be cutoff.

To use room type occupancy to calculate cutoffs, set Switch 420-07 (Calculate cutoffs based on room type occupancy) to "Yes"

Cutoff Method	Explanation
Booked Occupancy	Cutoffs can be based on the booked occupancy percentage. In the example above, the booked occupancy percentage for 3/2/98 is 25.26. If a cutoff for rate plan 3AAA is entered for 3/2/98 as 25% or lower, the 3AAA rate plan will be cutoff. To use booked totals to calculate cutoffs, set Switch 419-05 to "Booked" Note: RDPWin Version 2.092.12 and higher refers to this as Occupancy%.
Committed Occupancy	Cutoffs can be based on the committed occupancy percentage. In the example above, the committed occupancy percentage for 3/2/98 is 111.05%. When the percentage is over 100% (over committed), all rate plans would be cutoff. To use committed totals to calculate cutoffs, set Switch 419-05 to "Committed" Note: RDPWin Version 2.092.12 and higher refers to this as Occupancy% Total.
House (Mgmt) Occupancy	Cutoffs can be based on the House occupancy percentage. To use House occupancy to calculate cutoffs, set Switch 419-05 to "Management"
Room Type Occupancy	Cutoffs can be based on the specific room type occupancy instead of the booked, committed or house occupancy. For example, if there are 100 rooms of room type "KING" and 30 are left, the King room type is 70% occupied. If the cutoff for rate plan "3AAA" for room type "KING" for 3/2/98 is 69% or lower, it will be cutoff. To use room type occupancy to calculate cutoffs, set Switch 420-07 (Calculate cutoffs based on room type occupancy) to "Yes"

RDPWin Version 2.092.12 and higher:

Available Rooms (formerly Booked Totals) include only actual reservations made by guests and group members without regard to those committed/allocated.
Occupancy% (formerly Booked Occupancy%) indicates the occupancy percentage of actual reservations.
Less Group Blocks Not Picked Up has been added and indicates the number of allocated room blocks not yet reserved by group members. When there are no group blocks to be picked up, this row is not displayed leaving only four rows of totals data.
Available Rooms Totals (formerly Committed Totals) include room blocks that are allocated but not yet specifically reserved by group members.
Occupancy% Total (formerly Committed Occupancy%) indicates the occupancy percentage of the actual reservations plus group blocks.

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