RDP's system switches customize the software to meet individual property needs. Switches must be set at the time of installation in order to fully utilize the property management system.
| Switch ID |
Subcategory |
Description |
| 109-02 |
Res New - Guest History |
- Always Add to Guest History for New Reservations
- When set to yes, any guest information entered into a new reservation is automatically saved in guest history. Some properties may not wish to save historical information for all guests. When set to No, the system prompts "Add this guest to guest history? (Y/N). The reservationist determines whether or not to save the information on an individual basis. The default setting is Yes.
|
| 109-03 |
Room - Room List |
- Number of Available Rooms to Display
- When set to 99, the system displays all available rooms when searching for a room number. The default setting is 99 (All).
|
| 109-04 |
Res New - Misc. |
- Allow Posting of Future Charges
- When set to yes, transactions are pre-posted to the reservation. Some properties post several charges prior to arrival, such as cribs, rollaway beds, meal charges, and wish to post these charges as part of the reservation. The default setting is No.
|
| 109-05 |
Res New - Credit Card |
- Require Credit Card if Guaranteed
- When set to yes, a credit card number on file is required before the Guaranteed box can be checked. The default setting is No.
|
| 109-06 |
Availability - 142 |
- Default View for Tape Chart
- When set to Type, the Tape Chart is displayed in room type order until the sort is changed by a user. When set to Room, the chart is displayed in room number order. The default setting is Type.
|
| 109-07 |
Res New - SOB |
- Allow Source of Business Default
- Source of business tracks how the guest discovers the property. When set to No, the source of business is set to the second one on the
list. When set to Yes, the source of business is set to the first
one on the list (normally "00").
|
| 109-08 |
Availability - Room |
- Display Availability in Room Number Sequence
- When set to Yes, all available rooms are displayed in numerical order when making new reservations. When set to No, rooms are rotated based on use. For example, when a reservation is booked into Room 108, it is moved to the bottom of the availability list to insure even rotation or rooms. The default setting is Yes.
|
| 109-09 |
Owner - Misc. |
- Prompt for Owner Payment Code (New/Changed Reservation)
- When set to Yes, reservations must select the owner pay code on the Owner tab of the Change Reservation screen. Otherwise, the system uses a default pay code. The default setting is No.
|
| 109-10 |
Res - Misc. |
- Convert Inventory to Preassign When Room Assigned
- For timeshare properties only, this switch controls whether or not inventory reservations (Type I) convert directly to preassigned reservation (Type P) or if the system prompts for an exchange week reservation. The default setting is Yes.
|
| 109-11 |
Cancel - 910 |
- Keep Cancelled Reservation in Active History Until Departure Date
- Keep all cancelled reservations in active history until the scheduled departure date. With reservations in active history, inquiry is possible. When set to No, the system either transfers cancelled reservations to non-active history immediately or deletes them from the system completely, based on the setting of Switch 219-14. The default setting is Yes.
|
| 109-13 |
Res New - Daily Chg. |
- Default to Daily Post Room & Tax
- Post room and tax on a nightly basis. When set to Yes, reservations are charged for their rooms on a nightly basis. When set to No, room revenue is declared for the entire stay when the reservation checks in. When set to PROMPT, reservationists determine this on a reservation-by-reservation basis. The default setting is Yes.
- If the Enhanced Rates and Packages module (RN) is installed, this switch is set to YES and cannot be
changed.
|
| 109-14 |
Guest History - Misc. |
- Prompt for Guest Type When Adding to Guest History
- Organize guest history by guest type. When set to Yes, the system prompts for a guest type on every new reservation. When set to No, all reservations are entered into history with the default guest type of “00”. The default setting is No.
|
| 109-15 |
Res New - Misc. |
- Allow Transactions to be Posted
- When set to Yes, transactions are allowed to be pre-posted to future reservations. When set to No, the system restricts the posting of transactions to only checked-in and checked-out reservations. The default setting is Yes.
|
| 109-16 |
Agent - Pre-Deduct |
- Prompt for Pre-Deduct Travel Agent on Reservations
- When set to Yes, the system prompts with "Is this a pre-deduct reservation?" when a travel agent reservation is made. Pre-deduct travel agents collect funds directly from the guest, deduct their commission, and send the
property the net amount. Set this switch to No if the property does NOT deal with pre-deduct travel agents. The default setting is Yes.
|
| 109-17 |
Owner - Travel Agent |
- Bill Owner for Pre-Deduct Travel Agent at Check-Out
- When set to Yes, a transaction is posted to the owner for his portion of the travel agent's pre-deduct commission at check-out. If the guest has moved rooms during his stay, the owner of the last room is charged the entire commission amount. When set to No, commission charges are not automatically posted to owners. However, they can still be posted manually. RDP recommends setting Switch #109-17 set to Yes.
|
| 219-01 |
Hskpg - Misc |
Daily Maid Service (Switch 219-01)
The "Daily
Maid Service" Switch 219-01 only comes into play when Enhanced Housekeeping (S2)
is NOT installed. When Enhanced Housekeeping is not installed and
the New Reservation screen is accessed, the system sets the checkbox to either blank (prompt), Yes, or No (based on the switch setting).
This
is the only time the switch is referenced in the system. The selection can
be altered on a reservation by reservation basis.
When Enhanced Housekeeping is installed, Switch 219-01 and the Housekeeping
Service
are ignored; and rooms are marked as "D" (Dirty) during the Night Audit/Day End
process.
When the goal is to never mark rooms as dirty in the RDP system, DO NOT INSTALL
the Enhanced Housekeeping module (S2) and set the following switches as listed:
219-01 – Daily Maid Service = No
219-03 – Mark room dirty at check-out = No
419-13 – Mark old room dirty when a guest changes room = No
423-03 – Allow group check-in to dirty rooms = No
427-03 – (Direct check-out systems only) At close of day only mark reservations
that are checking out as dirty (do not mark at check-out time) = No.
|
| 219-03 |
Check-out - Misc. |
- Mark Room Dirty at Check-out Switch 219-03
- Switch 219-03 has been added. When set to No, the Clean Status of
the room is set to Dirty when room and tax is posted or, when Switch 414-01
"VRS Direct Check-out (RDPWin Only)" is set to yes, when the day is closed.
When set to Yes, the Clean Status of the room is set to Dirty when the
reservation is checked-out.
|
| 219-08 |
Res New - Misc. |
- Allow 'Entered By' Entry
- When set to Yes, the "Entered By" field is displayed and
required on the Change Reservation screen, which is also the final
step to making a new reservation. The system automatically
stamps this field with the current logon, which can be changed
before filing the reservation.
|
| 319-07 |
Guest Hist - Misc. |
- Update Guest History Comments Based on Reservation
- When set to yes, Reservation Comments 1 - 9 are
transferred from a new reservation (not owner, timeshare owner, bonus timeshare
owner or maintenance) to the Guest History Master after the new reservation is
saved.
|
| 319-08 |
Guest Hist - Checkout |
- Update Guest History Comments Based on Reservation During
Check-Out
- Switch 319-08 (Update guest history comments during check-out) is now
implemented in RDPWin. When set to yes, Reservation
Comments 1 - 9 are transferred from the reservation (not owner, timeshare
owner, bonus timeshare owner or maintenance) to the Guest History Master
when the reservation is checked-out.
|
| 414-05 |
Res - Folio |
- Use Individual Folios A & B (414-05)
- Check "Use Individual Folios A & B" (Switch 414-05) to display those
folio types when dealing with reservations. Customers with group
reservations can use individual folios to allow certain charges to be
billed to the guest instead of the group. For example, Joe
Johnson's room charges are billed to the group leader; however, room
service charges can be billed to Folio A and billed only to Mr. Johnson
personally. When this feature is unchecked, Folios A and B are not
displayed on any grids or forms.
|
| 414-08 |
Res - Folio |
- Allow Prior Dates on Transactions (414-08)
- When checked, the Date field is available accessing Post Charge from
the Reservations. The Date field allows for the entry of a date
for future and in-house reservations. The date must be from the arrival
date to the departure date minus 1 day. See
chart for setting
combinations.
|
| 414-10 |
Res - Misc. |
- Housekeeping Service type on a Reservation is Required
- When set to Yes, the Service Type defaults to blank ("Select") if
there are no defaults set up for Room Type or Room Number. This causes
the Service Type drop-down on the Reservation Change screen to default
to “Select”, which is not allowed when saving, since a valid Service
Type must be chosen. This is true for all reservations except
maintenance reservations. When set to No, the Service Type
defaults to “0” (zero) if there are no defaults set up for Room Type or
Room Number. The field is not required, so it can remain blank (which
displays as "Select") in the Service Type drop-down on Reservation
Change screen.
|
| 414-11 |
Sys Mgr. - Misc. |
- Sort Transaction Drop-Down By Transaction Description Instead of
Transaction Code
- This switch sorts the transactions by Description instead of Code
anywhere the transaction code drop-down is displayed (Post Charge, Work
Order Vendor
Masters, and Transaction Maintenance).
The result requires users to type the description instead of the code.
This global switch changes all transaction drop-downs for reservations and
masters.
|
| 414-13 |
Res - Folio |
- Pay Owner Based On...
- Select between Arrival Date and Departure Date (default
setting). If the Arrival Date is selected
and a reservation is checked out, the
charges on the reservation and the payment to the owner are processed in the arrival month of the reservation. If the reservation is checked
out prior to the departure date, the system first determines if the
current system date is within the arrival month. If so, then the system uses the current system date for the charges and the owner payment.
If not, the
system uses the last date of the arrival month.
|
| 414-15 |
Res - Folio |
- Allow Future Dates on Reservation Transactions
- When checked (set
to yes), then posting a date to other than the system date (or arrival) is
allowed. Switch 414-08 allows
back-dated transactions and is also available.
The allowed dates for the reservation being posted to are also shown
under the Charge Date drop-down. The default setting is unchecked.
See chart for setting
combinations.
|
| 414-16 |
Timeshare - New Res |
- Ignore Timeshare Cross Reference File When Making Timeshare
Owner Reservations
- When checked (checked by default), the system makes timeshare
Owner reservations based on input information and not based on owned
weeks in the System | Timeshare | Owner Cross Reference file.
|
| 414-17 |
Cancel - Misc |
- Default Refund Amount to Total Deposit Amount
- When checked and a reservation with a deposit is cancelled, the full
deposit amount is automatically entered in the Refund Amount field.
The Refund Amount field can be changed manually. Only when
Use Cancellation Policy is
unchecked is option enabled.
|
| 414-18 |
Owner - Misc |
- Use Open Item Statement Instead of Balance forward Statement for
Owners
- When set to yes and Owners | Owner Statements is accessed from the
main menu, open item statements are printed instead of balance forward
statements. This switch should only be used if the property DOES NOT
process owner revenue and always offset owner payments to open
transactions.
|
| 414-21 |
Res - Folio |
- For Long Term Reservations, Pay Owner Based on...
- For customers using direct check-out, owners can be paid differently for
short-term (Switch 414-13) and long-term reservations (Switch 414-21).
Choose from "Arrival Date" or "Departure Date" (default setting). The
dates used to pay the owner for long term reservations are determined at
check-out in the same manner as the Pay owner
based on setting.
|
| 414-36 |
System Manager - Property Code |
- VRS: Hide Total Rate Override Fields
- This switch is not set by default. The Total Rate Override fields
are controlled by the VRS Switch 414-01. By default, these fields are
shown when Switch 414-01 is set to Yes until the setting for Switch 414-36
is checked. Switch 414-36 allows VRS customers to turn off the fields.
The switch can be found on both the
Reservation | Configuration and the
System | Configuration | Vacation
Rental System screens.
|
| 414-37 |
System Manager - Property Code |
- Non-VRS: Show Total Rate Override Fields
- This switch is not set by default. The Total Rate Override fields
are controlled by the VRS Switch 414-01. By default, these fields are
not shown when Switch 414-01 is set to No until the setting for Switch
414-37 is checked. Switch 414-37 allows non-VRS customers (hotel,
condo-hotel, and timeshare) to turn on the fields. The switch can be
found on both the Reservation |
Configuration and the System |
Configuration | Vacation Rental System screens.
|
| 414-60 |
Notes - Miscellaneous |
- User Add/Change Button on Notes
- When Module S7 Change Tracking is installed, navigate to System |
Switches and set "Switch 414-60 User Add/Change Button on Notes" to Yes for
RDPWin to allow username, date, and time information to be tracked on new
notes. When set to No, Notes can be changed directly on the tab using
free-form text, and no Add/Change buttons are a available.
|
| 415-11 |
Res - Minimum Stay |
- Use Minimum Night Stay By Room Type
- When set to Yes, RDPWin checks the room type for the minimum night stay.
For the IRM, Table C2 is checked for that room type when the switch is off.
The new minimum nights by room type by date is used when the switch is off.
|
| 415-12 |
Res - Minimum Stay |
- Freeze Minimum Stay on Reservation
- When making a paying guest reservation, the system stores the minimum night stay on the reservation.
The reservation is frozen with that minimum, so if number of nights on the reservation are changed, the system
does not allow the number of nights below the minimum stored on the reservation.
|
| 422-12 |
System Manager - Property Code |
- Turn on Property Code Feature
- When set to Yes, the Property Code fields are activated on
various screens throughout the system and allow for multiple
properties within a single database.
|
| 423-14 |
Itinerary - Miscellaneous |
- Change Activity Date if Reservation Dates Are Changed
- When set to yes, the activity dates change relative to the new
arrival date. When set to "No", then any activity outside the new
arrival and departure date is marked as inactive.
|
| 424-06 |
Res New - Misc. |
- Use Default Market Code for Preassign and Inventory
- When set to No, Market code is set to the first one on the list.
When set to Yes, Preassign/Inventory reservations use "PN"
for the market code.
|
| 424-14 |
Res New - Misc. |
- Require E-mail
- When set to No, the e-mail field is allowed to remain blank.
When set to Yes, the "None" checkbox is displayed on the Change
Reservation screen, which is also the final step to making a new
reservation.
The e-mail field is required unless the None checkbox is checked.
|
| 424-17 |
Res - Defaults |
- Default "Keep Old Rates or Calculate New Rate? (O/N)"
- When set to New, the prompt for "Keep Old Rates or Calculate New Rate"
defaults to New. Old can still be selected. When set to Old, the
prompt defaults to Old; but New can still be selected.
|
| 425-10 |
Owner - Misc. |
- Allow Alternate Owner Number Key
- When set to yes, an Alternate Owner Number is displayed on the owner master. This field offers 14 alpha-numeric characters and allows access to owners using the Find function.
|
| 425-16 |
Security Deposit - Misc. |
- Turn Off Security Deposit and Transfer Open Security Deposit to
Non-Active
- When set to yes, the security deposit fields are activated on various
screens throughout the system.
|
| 425-17 |
Owner - Misc. |
- Ignore Min and Max
-
Switch 425-17 controls if owner and guest of owner reservations check the
Min Stay. When Switch 425-17 is on, the check for owner and guest of owner reservation types
does not occur, which allows any length of stay at any time. When Switch
425-17 is off, the owner and guest of owner reservations have the same check
as a paying guest.
|
| 426-07 |
Sys Mgr. - Tax |
- Use Tax Category Tax Instead of Tax Components on Direct Transactions
-
When adding or changing transaction codes in RDPWin, this switch adds a "Tax Category" drop-down to the Transaction Codes Maintenance screen. Existing transactions are set as "Use Taxes Below" which allows individual definition of each tax amount and G\L Account as usual. Changing this drop-down to any of the other choices tells the system to use the pre-defined tax amounts and G\L accounts set up in Tables C6 and C7 and disables the ability to manually define taxes for that transaction.
For each record created, define the tax percentage to go to the appropriate Tax Offset Account (Tax1, Tax2, ...). Note: The TZ Tax Records are typically tax exempt and should contain 0 (zero) for each percentage.
|
| C1MINNTS |
Res - Password |
- Password to Override Minimum Number of Nights (C1MINNTS)
- All minimum night restrictions can be overridden with a password set
with switch C1MINNTS. Access Switches 415-11 and 415-12 via the
System | Switches screen. IRM.Net will use
the same logic as above for reservations.
|
| C1STATE |
New Res - Misc. |
- C1STATE
- Enter a state to serve as the default for New Reservations.
|
| MRIDE2 |
Res - Password |
- Password Required
- If a password is entered in the MRIDE2 switch, then the system prompts with "Enter 'Change Room Charge' password" and requires the password to be entered before accepting the new rate.
The password can be up to 10 characters long. Fields affected by this setting are:
New Res – Daily Rate Override
New Res – Total Charge Override
Add Room – Room Charge Override
Add Sharewith – Room Charge Override
Yield Mgmt – Changing Rates
|
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