Overview

Referred to as "Explode Transactions" in RDP-DOS, this process reads all new transactions posted since the last time totals were generated into their assigned general ledger account numbers. Totals should be generated before the Daily Manager's Report is run. Click Process to read all realized (non-preposted) transactions that have not yet been processed, increment the appropriate general ledger accounts and monthly totals, and add a detail record to the daily journal for the each transaction. Click Cancel to interrupt the process.

Any part of the system that looks at the G/L accounts, whether a report or a function in RDPWin, checks to see if all the transaction totals have been generated. If not, the system prompts to generate the totals.

Information in RDP Ledgers, General Ledger, and/or Package Components under the Stats main menu is not accurate until totals are generated. For example, post defined transaction codes to reservations, groups, travel agents, credit card masters, and owners. The entity's balance due is incremented immediately. However, the general ledger does not display updated information until Generate Totals is run.

Total Transactions: Once Process is clicked, the total number of transactions to be updated displays in this field.
Transactions Processed: Once Process is clicked, the total number of transactions currently updated displays in this field. For example, if the Total Transactions is 100, then midway through the process this field displays 50.
Transaction: The transaction currently being processed is displayed. Each field displays a different section of the transaction. Using the sample screen, B2 is the Ledger code for the In-House Guest Ledger, 00 is the transaction code for Revenue - nightly room charges (G/L Account 40200), 2/27/98 is the posting date of the transaction, 00004916 is the Sequence Number from the transaction detail, and 0.00 is the room charge amount (a comp rate).
Status: View the status of the transaction currently being processed.
Process: Click to generate general ledger and journal entries for all transactions not previously processed. A confirmation is displayed once complete. Generating totals can take a great deal of time based on the property's daily activity. However, it is not necessary to have other users exit RDPWin to complete.
Cancel: Click Cancel at any time after the Process button is clicked to interrupt the processing. This process must be run again completely, if interrupted, for any steps that require Generate Totals to be completed.

Click these links for Frequently Asked Questions or Troubleshooting assistance.

Last Updated 11/10/2008