RDPWin

 

Night Audit - Batch Credit Cards in PBAdmin

Click here for Night Audit tutorials

Click here for a complete list of audit procedures


Overview

RDP uses Southern DataComm (SDC) to transmit daily credit card deposits to the property's bank. Credit card transactions are generally finalized with the credit card provider on a daily basis by running a batch wherein all credit card transactions for the day are transmitted to the credit card provider.  This transmission, approval process is referred to as a "batch" (all transactions since the last time a batch was run).

Use the following steps to batch out:

  1. Log into the Protobase Administrator.  Login: (PB username).  Password:  (PB password).  The following screen displays:
  2. Click the Group View toolbar button (Credit Card icon) to select the main database (RDP server).
  3. Click the Select Criteria toolbar button (Check mark with Green Background Icon). The Selection Criteria dialog box displays.
  4. Click Deselect. This will clear any transactions that may have been selected previously, and allow you to select transactions that are ready to be settled. A confirmation dialog box will display with the amount of records and associate total dollar amount.
  5. Click OK. The system will deselect the records and close the Selection Criteria dialog box.
  6. Click the Select Criteria toolbar button (Check with Green Background Icon) to reopen the Selection Criteria dialog box.
  7. Click Select. The system automatically selects all matching records.
  8. Click the Reports toolbar button (Book Icon). The system will display the Report Criteria dialog box.
  9. Leave the "Sub Total By" set to Terminal. Select the Detail and Pre-Settle option buttons.

  10. Click OK. The system generates a "Transactions by Terminal for Pre-Settlement Records" report.  Right-click on the report screen and select Print to send the print command.

  11. This report must match the total for CREDIT CARDS on the Night Audit – Shift Payment report from RDP. When all transactions match, you are ready to settle.
  12. Click the Group View toolbar button (Credit Card icon) to select the main database.
  13. Click the Settlement toolbar button. The Settle Transactions dialog box displays.
  14. Click Settle Selected. A Start Settlement dialog displays.
  15. If applicable, confirm the Transaction Selected and Net Deposit Amount match the amount balanced in reconciliation. When there is no match, deselect all transactions and start again.
  16. Click OK. The system begins settling the transactions. An initializing statement displays in the bottom pane.


  17. Once the process is complete, the system displays a ProtoBase Transaction Summary Report. The last settlement report is automatically saved to ensure the report can be printed or saved permanently. However, the default settlement report is overwritten after each settlement, so be sure to save (using a date and name criteria possibly in a CCSettlement folder created in your RDP mapped Drive) or print a permanent copy for later use before completing the next settlement. If a status other than PASSED displays on the report, the transactions may not have been deposited.

  18. Note: At the bottom of the report you are looking for Settlement: PASSED. If you do not see PASSED, then batch did not go through. Read the error message and try again if necessary. If you are unsure or cannot batch, contact SDC. Close PBAdmin once complete.

  19. Right-click the report pane and select Print.

 

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Last Updated 03/18/2008

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