Click here for Master Tutorials
Click here for Owner Navigation
- Condominium Owner Account Module R3 required.
Post Charges to an Owner
- Defining Transactions and Posting Options
- All transactions that affect owners must first be defined with
RDPDOS Option 182-2 in the B7-Owner Ledger prior to posting the charge.
There are various methods for posting transactions to owners, including:
- Post individual charges to a single owner.
- Post Interest and Late fees to all owners of a certain room type using Interest & Late Fees.
- Post recurring charges unique to each owner automatically.
Note: RDP does not support paying an owner or management
on a deposit under ANY circumstances. For example, a property has
a $20 "reservation processing fee". If a reservation arrives
on 12/1/2006 and a deposit is received prior to arrival (for example,
2/14/2006), properties may wish to "pay themselves" the $20
reservation processing fee today. Since there is no way to post
a transaction to a future reservation and declare it as revenue today,
this cannot be supported.
Individual Charge
The balance due on an owner can only be changed by
transactions, including revenue generated by Process Owner Revenue, direct
charges to owners, payments from owners, and checks generated to the owner.
Any transaction applied to an owner (or any other entity) increments the
balance due immediately. For example, when a direct charge is posted
to an owner, the system generates a B7xx transaction code and increments
the balance due immediately. The balance due field on the owner
master is always equal to the sum of all transactions on the master.
Select Post Charge from the Options Panel to open the Find Owners (Post
Charge) screen. Enter the owner name, number, e-mail, or room number
(Owner Master only) and click the appropriate Find button. Highlight
the desired Owner/Agent and click the Select button to open the Post Charge
screen. Fields on this screen include: Posting Date (current system
date by default), Name, Number, Description, Price (positive to charge
the owner and negative to ”credit” the owner), Quantity,
as well as those listed below:
- Old Balance Due
- The total amount due from the most recently processed owner statement.
- New Balance Due
- Any New Charges plus any outstanding amounts due from previous statements.
- New Charges
- Any charges posted since the most recent owner/agent statement was processed.
- Transaction Code
- Select the appropriate transaction type to be added from the drop-down
list by clicking on it. The transaction description and/or price
is populated into the appropriate fields if already in the system.
If not, the user can enter text using the keyboard.
Select the appropriate Transaction Code, enter the Description, Price, and Quantity. If posting just one transaction, click the Post & Close button. If posting multiple charges, click "Add to List" to view a draft of the transaction in the "New Transactions to be Saved" area of the screen, and then select any additional transactions. When final, click the Save or "Save and Close" button. All past posted transaction to the selected owner are displayed in the "Posted Transactions" area.
Save & Close, Save, Reset, and Close
It is only necessary to save changes before switching tabs when in configuration. Otherwise, change any or all tabs within Masters and save only once; however, saving at anytime is available. The Save & Close button saves the changes and closes the form. The Save button files changes and keeps the form open. Reset restores the settings to those most recently saved and abandons any unsaved changes. Close prompts before exiting without saving changed settings (if any were made) and closes the form.
Click these links for Frequently Asked Questions or Troubleshooting assistance.
Last Updated 08/28/2008
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