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| Group Functions | |
|---|---|
| Add |
Payment Post Charge |
Overview
Post charges to groups. All transactions that affect groups must first be defined with RDP-DOS Option 182-2 in the B3-Group Ledger prior to posting any charge. Transaction codes are definable by property.
The balance due on an group can only be changed by transactions including those generated by Process Commissions, direct charges to groups, bonuses paid to group, and checks generated to the group. Any transaction applied to an group (or any other entity) increments the balance due immediately. For example, when a direct charge is posted to an group, the system generates a B6xx transaction code and increments the balance due immediately. The balance due field on the group master is always equal to the sum of all transactions on the master.
All past posted transaction to the group are displayed in the "Posted Transactions" area.
From the Group Analysis grid, select Post Charge from Navigation to open the Post Charge screen. Post Charge is also accessible by clicking Post Charge from the Masters | Groups main menu to open the Find Group screen. Enter the group name, number, or e-mail address and click the appropriate Find button. Highlight the desired group and click Select to open the Post Charge screen. Fields on this screen include: Charge Date (current system date by default), Name, Group#, Transaction Code, Description, Price (positive to charge the owner and negative to “credit” the owner), Quantity, Reference# as well as those listed below:
- Old Balance Due
- The total amount due from the most recently processed owner statement.
- New Charges
- Any charges posted since the most recent owner/group statement was processed.
- New Balance Due
- Any New Charges plus any outstanding amounts due from previous statements.
- Transaction Code
- Select the appropriate transaction type to be added from the drop-down list by clicking on it. The transaction description and/or price is populated into the appropriate fields if already in the system. If not, the user can enter text using the keyboard.
- Add to List
- Once the Transaction Code, Description, Price, Quantity, and Reference# are entered, click "Add to List" to display the transaction in the "New Transactions to be Saved." Any transactions in this area are not posted until the "Save & Close" button is clicked. This allows more than one transaction to be entered and held until ready to save all transactions entered. If only posting one charge, use the "Post & Close" button instead.
- Post & Close
- Once the Transaction Code, Description, Price, Quantity, and Reference# are entered, click "Post & Close" to post the charge to the group master, close the screen, and return to the previous screen. This allows a quick way to post just one transaction. If posting more than one charge, click "Add to List" instead.
- New Transactions to Be Saved
- Transactions are held in this area until "Save & Close" is clicked if "Add to List" is clicked after entering the transaction detail. This allows for multiple transactions to be entered and held until ready to save all.
- Posted Transactions
- Previously saved transactions are displayed in this area based on the set grid parameters as on the Transactions tab.
Click these links for Frequently Asked Questions or Troubleshooting assistance.
Last Updated 11/07/2008
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