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Credit Card Master Functions |
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Post Charges |
Post Charges to an Credit Card
To post credit card receivables, transaction codes must first be defined in the B4-Credit Card Company Ledger. Credit card masters can only be added by RDP Support because of the credit card setup in Table CJ which specifies the starting digits and range of the credit card numbers for that specific credit card company. If additional credit card masters are needed, contact RDP Support at (970) 845-7108.
When Generate Totals is run, the total receivable balance is charged to each receivable credit card master by posting the B4 transaction code. Select the credit card master from the
Analysis grid or use Find to select an existing credit card master. Select the desired credit card master and click "Post Charge" from Navigation. Confirm the master name/number to assure correct selection. Charges cannot be deleted; only reversed.
Enter the transaction Code, Description, Price, Quantity, and Reference# (optional). Click Post & Close if no other charges are needed at this time. If posting just one transaction, click the Post & Close button. Click
"Add to List" when posting multiple charges to display the information in the "New Transactions to be Saved" area and allow for another charge to be defined. Once all necessary charges are entered, click Save & Close to file all charges in the "New Transactions to be Saved" area.
- Old Balance Due
- The total amount due from the most recently processed owner statement.
- New Charges
- Any charges posted since the most recent owner/agent statement was processed.
- New Balance Due
- Any New Charges plus any outstanding amounts due from previous statements.
- Transaction Code
- Click on the Transaction Code (user-definable field) down-arrow and select the appropriate transaction from the list. The Description and/or Price is populated into the appropriate fields if already in the system. If not, the user can enter text using the keyboard.
- Description
- Type the Description directly into the text box. (Transaction Codes may have default descriptions associated with them already, based on user definitions.)
- Price
- Type the Price directly into the text box. (Transaction Codes may have default prices associated with them already.) The system default is set to 0.00, and can be set to any number between -99,999 (for reversing charges) and 99,999. To change the price of the transaction, return to the Price field.
- Quantity
- Type the Quantity directly into the text box. The system default is set to 1.00; however, it can be set to any number between -9,999 (for reversing charges) and 9,999, including fractions. The Tax and Total are displayed in read-only format. The system calculates the total charge as (Room Price x Quantity) + Tax = Total Charge. The maximum total for one transaction is 99999.99.
Save & Close, Save, Reset, and Close
It is only necessary to save changes before switching tabs when in configuration. Otherwise, change any or all tabs within Masters and save only once; however, saving at anytime is available. The Save & Close button saves the changes and closes the form. The Save button files changes and keeps the form open. Reset restores the settings to those most recently saved and abandons any unsaved changes. Close prompts before exiting without saving changed settings (if any were made) and closes the form.
Click these links for Frequently Asked Questions or Troubleshooting assistance.
Last Updated 11/06/2008
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