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General Ledger Functions |
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Add G/L Accounts
The general ledger is the core of the property's financial records. Every transaction flows through the general ledger and the records remain as a historical of all financial transactions. The general ledger is comprised of numerous accounts. The information below defines and steps through the process of adding a general ledger account to the ledger.
Access the Add G/L Account screen from the Accounting main menu. Select Add from the G/L Accounts submenu from the Accounting main menu or from Navigation when viewing the Accounting Navigation or the G/L Account List. There are also Add G/L buttons on the Add Transaction Code and Change Transaction Code screens.
Enter the new Account Number and Description, select the Account Type
from the drop-down list, and click Save & Close to file the record
and return to the previous screen. Once saved, view the new account
in the G/L Account List.
- Account Number
- Enter the new account number (restricted to eight characters).
- Account Type
- Select Asset, Liability, Revenue, Expense, or Equity from the Account Type drop-down to define the account type (Table AT). When left blank or cleared, the new account displays in the G/L Account List in an unlabeled group.
- Description
- Enter the general ledger account description (restricted to 40 characters).
- External Account#
- The External Account# field is available and can be changed from this screen only when Use 12 Character General Ledger Accounts Switch 421-04 is set to Yes in Accounting Configuration.
Click these links for Frequently Asked Questions or Troubleshooting assistance.
Last Updated 10/03/2008
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