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RDP & Back Office Accounting

General Ledger Topics Covered In This Training Session
Relationship between the RDP System and your 3^rd Party Back Office System Setting up the RDP chart of accounts to match your back office system Changing offset accounts in RDP ledgers Adding and changing transaction codes What is “Exploding transactions”? Inquiring and reports based on the RDP General Ledger Making adjusting entries New report to automatically balance RDP Ledgers, such as advance deposit ledger, guest ledger, etc

General Ledger Topics Covered In This Training Session

Relationship between the RDP System and your 3^rd Party Back Office System
Setting up the RDP chart of accounts to match your back office system
Changing offset accounts in RDP ledgers
Adding and changing transaction codes
What is “Exploding transactions”?
Inquiring and reports based on the RDP General Ledger
Making adjusting entries
New report to automatically balance RDP Ledgers, such as advance deposit ledger, guest ledger, etc

RDP and the Third-Party Accounting System

Most RDP customers already have a back-office system from a major vendor such as QuickBooks, Peachtree, MAS90, etc. There are many excellent third-party systems available, and it is RDP's philosophy to interface our G/L sub-ledger to the back-office system of your choice. This provides an ideal solution for many accountants, since they choose the most appropriate back-office system.

RDP Condo/Hotel Accounting

The Data Flows from RDP to the Back-Office System

RDP VRS/Trust Account

Non-RDP Financial Activity Above - Third Party Accounting System

Matching RDP Chart of Accounts to Existing Back-Office System

The general ledger is the core of the property's financial records. Every transaction flows through the general ledger and the records remain as a historical of all financial transactions. The general ledger is comprised of numerous accounts.

During the system installation, each property has the choice of using its own account numbering system or the standard RDP account numbers.

Have your accountant contact RDP to determine which accounts transactions posted in RDP will affect.
Print a list of accounts from your back-office system and RDP.
Determine which accounts need to be added to your back-office system and in RDP.

Changing Offset Accounts in RDP

Each RDP Ledger is assigned an offset account. Each transaction in that ledger debits or credits the offset account accordingly.

RDP system tracks the following ledgers.

Standard RDP Offset	Standard Ledger Name	Definition
20100	Advance Deposit Ledger (B1)	The sum of all advance deposits received on future reservations.
11200	Guest Ledger (B2)	The sum of the balance due of all guests currently checked-in.
11300	City Ledger (B3)	The balance due from all groups, companies, and wholesalers.
20200	Travel Agent Ledger (B4)	Tracks all payables and prints checks to travel agents.
20300	Owner Ledger (B7)	Includes a complete condominium and timeshare owner accounting ledger.
20400	Work Orders (B8)	Work orders are tracked and checks printed with the Work Order Ledger.

Adding & Changing Transaction Codes

What is "Exploding Transactions"?

The 900 explode process, referred to as "Generate Totals" in RDPWin, takes transactions posted to guests, groups, travel agents, owners, and work order vendors and transfers them to their corresponding RDP ledgers and general ledger accounts from which month-to-date and year-to-date totals can be generated. Daily totals are uploaded to the back-office accounting system.

Inquiring on RDP General Ledgers

Accounting Reports
RDP GL Accounts
RDP Ledgers
Transaction Codes
Package Components

Making Adjusting Entries

New Reports - Tracking Tools

RDP Daily Totals Vs. Back-Office Monthly & Yearly totals

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